As Move Coordinator and liaison between the client and the actual moving company, it is our job to make sure communication never breaks down ensuring a smooth, complete, and successful move. Whether the move is for a large, medium, or small company, each task and attention to detail is of the most importance to us. It is the responsibility of Broxton Design to keep the move on track, on time, and on budget. Excellence in delivery is what we strive for in each move.
As your Move Coordinator, the Broxton Design team is fully trained and excels under daunting time frames, budgets, and delicate moves: think fragile medical or government equipment and/or lots of boxes with warning labels. Controlling and successfully executing delicate moves keeps the stress and chaos at bay.
The asset that Broxton Design brings is the ability to communicate and execute with precision by keeping in touch with all relevant participants in each move. Every moving part is checked over and over again, including knowing the how, when, and where of the move. Directing and managing our team ensures a happy client, and more importantly, a long lasting relationship for years to come.
Pre-move planning includes:
- Collaboration with client and department liaison to coordinate department move/packing meetings
- Work with moving company vendor to ensure relocation packet is created and includes detailed move instructions, schedule and point of contacts
- Onsite floor walk review of both current and relocating space 2 weeks before move date with client
- Collaborate with client reviewing final assigned space floor plans and compare to onsite conditions
- Work with moving company vendor to schedule delivery. Work with department liaison to label/tag any equipment and/or misc. storage furniture, department files (both PHI and Confidential) and accessories that may need to be relocated
- Post move floor plans at both from/to locations and label work stations/offices for move day
Day of move includes:
- Onsite ahead of move times to assist department liaison as needed
- Collaborate with moving company team and IT teams to complete move in a timely and efficient manner
- Collaborating with Department Liaison to create the “Welcome to Your New Space” communication sheet to be placed at each new work space for employees to refer to post move regarding VM access, phone changes, printer mapping, (if needed) all essentials to support post-move transition
Post move includes:
- Being onsite beginning at designated time, the following day to assist in locating lost items etc.
- Conduct post-move punch list and monitor resolution
- Attend post-move team meeting